Online customer access to activities, programs and classes with the WebTrac Activity Registration module

Online customer access to facility schedules and reservations with the WebTrac Facility Reservation module

Online customer access to memberships purchases and renewals with the RecTrac Pass Management module

Online customer access to venue seating tickets sales with the WebTrac POS Venue Ticketing module

Online customer access to teams, leagues and tournaments with with the WebTrac League Scheduling module

Online customer access to trips and special events with with the WebTrac Trip Reservation module

Online customer access to court reservation & check-in process with the WebTrac Court Reservation module

Online customer access to trainer reservations with the WebTrac Personal Trainer module

Online customer access to tee-time reservations with the WebTrac Golf Tee-Time module

Online customer access to locker room reservations with the WebTrac Locker Rental module

Online customer access to your inventory store with the WebTrac Point of Sale module

Online customer access to Graphical campsite reservations with the WebTrac Equipmnet/Site Rental module

WebTrac

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Integrated Internet Software

The most comprehensive Parks and Recreation application ever developed

WebTrac provides 12 proven, integrated modules for management of recreation organizations. WebTrac handles thousands of online transactions a day for hundreds of departments just like yours.

With WebTrac, you manage the information once, in RecTrac. Transactions are completed in real-time.  The WebTrac site is yours to customize.  From screen design and colors to images and language, make the WebTrac experience your own.

With 30 years experience, put your trust in the WebTrac team at Vermont Systems.  Our goal is the success of our clients. What can WebTrac do for you?

Software to handle all your Online Recreation Management needs

The Vermont Systems sales team is always available to provide you with information and demonstrations of our latest software solutions.

System Highlights

WebTrac provides a number of fully integrated System features:
  • Daycare Registrations:  by day registration
  • Customizable Activity Brochure display including custom comments & images
  • Program location map search/display
  • Facility Calendar/availability views
  • Facility Permit request process and manage reservation requests
  • Facility image/movie display
  • Membership renewal processing
  • Graphical campsite reservation feature
  • Graphical Venue seating ticket sales
  • League - team registrations & results
  • Online Inventory store - sell POS items with shipping management tool

 

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  • 24/7 access to your department
  • WebTrac design will match your current site
  • Ability for customers to sign-in as registered accounts to “shop”
  • Guest “browse first” option for shopping.
  • Bypass “link” feature for direct item access
  • Automatic Session Cleaner for abandoned WebTrac sessions
  • Payment process produces receipts that can be viewed and/or emailed
  • Customers can view accounts
  • Customers can update account info (if you allow)
  • Customers can view & print balances, statements, & calendars

 

WebTrac Modules

Activity Registration

Features Include:
- Allow registrations for both first come/first serve and lottery programs
- Search for programs using types, keywords, locations, dates, times, ages, and other criteria
- Create customized search results
- Offer childcare registration
- Use multiple activity/family member selection for faster processing
- View previous enrollments
- Complete activity evaluations upon activity completion
- View/print a calendar of family enrollments

Facility Reservation

Features Include:
- Process real-time reservations for any number of facilities
- Accept reservation requests when real-time reservations are not desired
- Control minimum and maximum days in advance allowed for reservations
- Search for facilities online by types, location, size, facility features, and other criteria
- Create customized search results
- Search for facilities using a graphical Google map
- View current facility schedules and calendars

Pass Management

Features Include:
- Process pass/membership registrations and renewals
- Search for passes using types, keywords, ages, locations, and other criteria
- Create customized search results
- Customers can view or print their visit history data for any date range
- Inquire on transaction details

Point of Sale

Features Include:
- Offer online inventory sales
- Manage and track shipping for inventory sales
- Allow donations
- Make additions to households’ POS account (allow kids to use a credit at the facility/pool snack bar)
- Search for items using types, categories, keywords, and other criteria
- Create customized search results
- Offer “will call” and/or tickets to be printed online as an option for ticket sales

Venue Seating Ticket Sales

Features Include:
- Process specific ticket/seat sales for venue events (Balcony Left/Aisle 3/Row G/Seat 22)
- View in graphical or list format
- Offer “will call” and/or tickets to be printed online
- Search for tickets using types, categories, keywords, and other criteria
- Create customized search results
- Purchase tickets with or without an account login

League Scheduling

Features Include:
- Offer online team registration
- View league schedules and standings - for any league or for a specific team
- Inquire on transaction details
- Post and view league results (score updates)
- Search for leagues using types, categories, keywords, and other criteria
- Create customized search results

Equipment/Site Rental

Features Include:
- Process equipment and site rental reservations
- View and/or print a rental schedule calendar
- Create a graphical option to provide patron with birds-eye view of campground/marina to select site
- Search by date, number of required days, keywords, and other criteria
- Create customized search results
- Inquire on transaction details

Court Reservation

Features Include:
- Process real-time reservations and cancellations
- Inquire on transaction details
- Reservations can be completed with or without an account login.
- Customers have the ability to reserve multiple courts at one time.
- Search for courts using dates, times, types, locations, and other criteria.
- Create customized search results

Trip Reservations

Features Include:
- Offer trip reservations on the web
- Inquire on transaction details
- Display trips in a calendar of list view
- Search for trips using dates, times, categories, keywords, and other criteria
- Create customized search results

Personal Trainer Scheduling

Features Include:
- Reserve personal trainers on the web
- Inquire on transaction details
- Search for trainers using dates, times, trainer qualifications, and other criteria
- Create customized search results
- Display a photo and biography of each trainer

Locker Rental

Features Include:
- Process locker rental reservations and renewals
- Inquire on transaction details
- Search for lockers using types, categories, keywords, and other criteria
- Create customized search results

Golf Course Management

Features Include:
- Offer online real-time tee-time reservations and cancellations
- Inquire on transaction details
- Process tee-time reservations for members and/or daily players
- Set tee-time reservations rules such as maximum number of times allowed per day and days in advance for reservations
- Offer members priority tee-time reservations using the flexible WebTrac tee-time rule
- Search for tee times using dates, times, number of holes, number of players, courses, and other criteria
- Create customized search results

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Activity Registration
Facility Reservation
Pass Membership
Point of Sale
POS Venue Seating
League Scheduling
Equipment/Site Rental
Court Reservations
Trip Reservations
Personal Trainer
Locker Rental
Golf Course Management
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WebTrac Capabilities

Create a first-rate shopping experience by customizing WebTrac to fit your patrons needs.

 

Current capabilities include:
• Charge fees using the same criteria as in RecTrac
• Option to require customer to accept online waiver/hold harmless before completing transaction
• Option to allow new accounts to add themselves to the system (in real - time or batch)
• Option to charge non - required fees all of the time, some of the time, or prompt the customer
• Option to conduct online surveys
• Simple patron password & ID retrieval
• Patrons can pay outstanding balances online
• Self hosting or VSI hosting options
• VSI Splash Page Templates – Custom WebTrac designs

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WebTrac Reporting

Convenient reporting options for your patrons to access at home.

 

WebTrac provides numerous standard reporting options across the systems modules.

 

Current capabilities include:
• Balances and statements
• Roster listings and calendars
• Export calendars to Outlook, Google, or iCalendar
• Member visit tracking

Visit the VSI WebTrac Demonstration Site

Check out WebTrac in a "live" demonstration site.

WebTrac on the move

Mobile WebTrac provides your patrons access to WebTrac from their web-enabled devices.

 

Stylish interface simplifies several software functions and puts WebTrac in the palm of your hand. Harness the power of today’s mobile technology with Mobile WebTrac.

 

Current capabilities include:
• Responsive design
• No app to download for your patrons - Access via browser on the device
• All WebTrac functions licensed by your organization
• Will match the style and look of your WebTrac site
• Real - time access from anywhere

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WebTrac Customer Sites

WebTrac allows for a wide range of site customization.  View current customer site examples via the links provided below:

 

Vermont Systems also offers a number of website Splash Page Templates.

Check out the design options:

Hosted Solutions

VSI offers two hosting solutions: Full Database Hosting and WebServer Only Hosting.

WebTrac: Frequently Asked Questions