Tee Sheets, Reservations, POS - Manage all of your golf course operations with GolfTrac

From the pro shop to the concession stand, manage your POS operations and inventory with the Point of Sale module

Manage your memberships, punch cards, and players types the Pass Management module

Manage your locker and locker room reservations with the Locker Rental module

Manage your room reservations, events, and golf simulators with the Facility Reservation module



Enterprise Golf Software

Comprehensive Golf Course Tracking & Management Application

GolfTrac is multi-course golf management software with integrated memberships, POS, inventory controls, tee-time reservations, and custom reporting.

GolfTrac is fully integrated with RecTrac management software, increasing your efficiency and productivity, while providing management with extensive reporting and statistical data.

With 30 years' experience, put your trust in the GolfTrac team at Vermont Systems.  Our goal is the success of our clients. Find out what GolfTrac can do for you!

The Next Generation of GolfTrac

A new, redesigned user interface and user experience that includes streamlined tee time registration processes, vastly improved eCommerce and mobile support over 10.3 and updated reporting.

Software to handle all your Golf Course Management needs

The Vermont Systems sales team is always available to provide you with information and demonstrations of our latest software solutions.

System Highlights

GolfTrac provides a number of fully integrated System features:
  • Customize the electronic Tee Sheet to fit your operations


  • Single database - all module options are integrated


  • Receipts printed or emailed


  • User defined payment types with easy split pay by player


  • Integrated Gift Cards


  • Extensive financial and statistical reporting


  • Reports output as .pdf, spreadsheet or Charts/graphs


  • Integrated on-line help
  • Global Sales: Perform transactions across all modules on one receipt (Tee Time+Inventory+Membership)


  • Marketing tools: Capture repeat business


  • RecConnect:  Target any demographic with email options


  • Automatic fee calculation based on user defined criteria, such as member status, age, residency, time of day, day of week


  • Custom "Rule" engine:  System will match your business process to control who can book tee times and when


  • Create unlimited user menu configurations & custom screens


  • Numerous financial interfaces available


  • Supports a wide range of point-of-sale hardware peripherals

GolfTrac Modules

Digital Tee Sheet

- Directly integrated with POS sales screen
- Automatically charge fees based on player/day/time
- Customizable rules for booking and cancellations
- Remote tee-time monitor display option
- Printed tee sheets with custom options
- Starter mode tee sheet option
- Update tee sheets as players “tee off”

Features Include:
- Track tee times across all your courses
- User defined tee-time intervals
- Easy to view graphical tee sheet
- Color coded player types
- Multi-course “thumbnail” view option
- Option to show available times only
- Member & daily play tee-times
- “Quick” jump to day and time options
- Tee sheet features include:Merge, Flop, & “Squeeze”

Point of Sale

Features Include:
- Designed to handle POS environments, including pro shop, concessions, restaurants, bars, etc
- Unlimited multi-level, user-defined touch screen menu options
- Fully integrated with digital tee sheet
- Touch screen "specials" feature includes multi-choice items with a single price
- Use touch POS to process Memberships, lesson enrollments, tee times, inventory sales, and more
- Print receipts with multi-color logo using a 40 column thermal printer
- Complete inventory control and posting capabilities

- Track inventory using UPC bar codes and user-assigned bar codes
- Track discounts and gift certificates
- Multiple sales tax computations
- Vendor tracking and reporting
- Integrated POS hardware options include cash drawers, touch screens and barcode scanners
- Reports include Sales history, Inventory, and Statistical options
- Graphical "open ticket" interface for sit-down restaurant sales

Pass Membership Management

Features Include:
- Manage unlimited pass/membership types
- Day-of-week/Time-of-day usage restrictions by pass type
- Track demographics and usage by member - by pass type
- Track membership, suspension and expiration dates
- Membership billing capability including EFT/ACH payment options
- Track revenue by pass/membership Type
- Track visit purpose for reporting and analysis
- Print customized plastic digital photo ID cards
- "Cross-reference" feature allows use of pre-existing cards
- Pre-printed key fobs, 3rd party fob, biometric ID options available

- Capture and display member photos
- One ID card for all locations (Golf, pool, rec center, etc.)
- Computerized "punch" visit tracking
- Barcode, magstripe, biometric hand scan and finger scan, and keyboard entry options
- Built in loyalty program based on visits: "Rewards Points"
- Alert customer of approaching expiration
- Check for expired lockers during visit check-in and alert staff
- Option to expand Pass Management to control facility access through doors, turnstiles and gates with Access Control add-on

Locker Rental

Features Include:
- Track any number of locker rooms across various locations
- Create locker "terms" (3 month, 6 months, etc) for each locker room
- Track male and female locker rentals with controls on reservations allowed
- Produce locker rules and regulation form with a locker rental
- Track lock assignment and availability, including combinations
- Track locker expirations and renewals with notification features
- Track locker damage deposits
- Search for locker availabilty by locker category (full, half, combo, etc)
- Built-in grace period and Impound procedures
- Pay Locker fees via Cash, Check, eCheck, Installment Billing, and Auto Debit
- Locker expiration warning during visit check-in

Facility Reservation

Features Include:
- Manage facility schedules for Golf Simulators, meetings and event rooms, etc
- Facility SuperGrid provides for graphical based management of reservations
- Schedule facilities directly from Super Grid availability display
- Extensive facility availability search tools
- Track overlap facilities, prevent double bookings
- Track one time, pattern (repeating), and multi-date reservations
- User defined, multi-facility calendar/graphical displays
- Track setup and cleanup times

- Track fees including damage deposits
- Premium billing option (automatically vary rates based on dates/times/seasons, etc).
- Reservation wait list option for sites and locations
- Unlimited user-defined Reservation Contract/Rules & Regulation form
- Maintenance/Setup instruction schedules with optional diagrams/images
- Facility Schedule Calendar print and view options
- Track facility attendance and usage statistics
- Automatic or manual conflict resolution

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Tee Times in your pocket

Mobile WebTrac provides your patrons "anywhere, anytime" access to Tee Times


Mobile WebTrac provides your golfers with access to key system features through their mobile devices.  Harness the power of today’s mobile technology with Mobile WebTrac.


Current capabilities include:
• Tee Time inquiry and booking
• Tee Time cancellations
• Membership sales and renewals
• Inventory sales and inquiry
• Gift Certificate/Gift Card purchase
• Inventory sales and inquiry
• Punch Card sales and renewals

modern golf man with smart phone taking score on mobile gps devi
Comphrensive standard reporting tools included

GolfTrac Reporting

Powerful Standard reports with built in Custom Reporting Feature

GolfTrac provides numerous standard reporting options across the systems modules.  In addition, the system has a fully featured, easy to use custom reporting tool.  Build your own reports to match your desired output.


Current capabilities include:
• Over 200 Standard Report outputs
• Report "Template" feature to save report search & filter inputs
• Listing, calendar, summary and details report options
• Full range of financial reports
• Trend analysis reports - Compare historic performance across user defined intervals

• Report output options include: print, email, spreadsheet, dashboard & XML

Trac Plug-ins

Complete your solutions with the GolfTrac Trac Plug-ins


The Trac Plug-ins provide a wide range of add-on features and capabilities for GolfTrac.

"Plug-in" one of the options today!


Current Plug-ins include:
• Golf range ball dispenser/control system interface

• Third Party tee time integration (such as GolfNow)

• General Ledger Interface to your financial software

• Identification Systems - with key fob, photo ID card & biometric options
• PayTrac, payment authorization - credit card payment processing integration

Golf Balls bucket

Hardware Add-on Options

GolfTrac integrates with a wide range of Peripheral Hardware.  From range ball dispensers, cash drawers, and touch screens to card readers and mobile devices.

GolfTrac: Frequently Asked Questions